Set out the parties and their roles
Record the exporter, contractual buyer, payer and other relevant participants Where names or roles differ, explain the real arrangement and seek the appropriate review rather than changing facts to create a superficial match
Connect vehicle and order information
- Associate the vehicle list with the correct order
- Review the relevant make, model and vehicle details
- Record contract versions and confirmed changes
- Share the necessary materials for license and payment preparation
Separate completed and outstanding items
Each open item should state the question, responsible person and next action Mark unconfirmed information clearly so a draft is not mistaken for an agreed document
Share information for a defined purpose
Confirm the service and purpose before sending files through the agreed channel Keep important confirmations and avoid placing banking records or identity documents on a public page
Frequently asked questions
Can we simply change inconsistent names?+
First establish the facts and applicable requirements Changes must be confirmed or issued by the appropriate party, not made merely to make documents look consistent
Can XUFUL help organise outstanding items?+
Yes, within the agreed service scope we can help organise documents, questions and related follow-up